Important Exhibitor Deadlines
Make sure you do not overlook due dates or discount ordering deadlines. Check the list below for some important deadlines. Read the Exhibitor Service Manual for all deadlines and details.
| GENERAL INFORMATION | ||
| Show Program & Event Guide Listing | July 15 | |
| Early/Late Set-Up Request Form | August 26 | |
| Vehicle/Large Equipment Display Request Form | August 26 | |
| PROMOTIONAL OPPORTUNITIES | ||
| Sponsorships and Promotions | Immediately | |
| Exhibitor Marketing Opportunities | Immediately | |
| Advertising in the Program & Event Guide | Immediately | |
| Prepare Press Kit | Before the Show | |
| REGULATIONS | ||
| Review All Regulations | Immediately | |
| DECORATOR SERVICES | ||
| Order Booth Accessories from Freeman | August 26 | |
| Order Booth Cleaning from Freeman | August 26 | |
| Order Carpet from Freeman | August 26 | |
| Order Signs and Digital Graphics from Freeman | August 26 | |
| Order Furniture from Freeman | August 26 | |
| Order Modular Rental Exhibits from Freeman | August 26 | |
| SHIPPING & MATERIAL HANDLING | ||
| First Day Freeman Will Receive at the Warehouse | August 12 | |
| Order Shipping & Material Handling from Freeman | August 26 | |
| Last Day for Freeman to Receive Warehouse Freight at the Advanced Rate | September 2 | |
| Additional Charges Apply for warehouse Shipments Received After | September 2 | |
| Shipments Can Be Received at Show Site | September 12 | |
| LABOR | ||
| Order Labor From Freeman | August 26 | |
| Order Rigging & Equipment Labor From Freeman | August 26 | |
| EXHIBITOR APPOINTED CONTRACTORS | ||
| EAC Exhibitor Designation | August 12 | |
| EAC Certificate of Insurance | August 12 | |
| EAC Fees Due | August 12 | |
| UTILITIES | ||
| Order Air/Water/Gas | August 31 | |
| Order Electricity | August 26 | |
| Order Internet | August 31 | |
| Order Telephone | August 31 | |
| ADDITIONAL SERVICES | ||
| Order Audio/Visual & Computers | August 26 | |
| Order Food & Beverage Services | August 19 | |
| Order Floral | Before the Show | |
| Order Lead Retrieval | July 14-August 17 | |
| Order Models/Talent/Temps | Before the Show | |
| Order Photography | August | |
| Order Additional Security | August | |
| BADGES & REGISTRATION | ||
| Online Badge Order Form/Badges Mailed in Advance if Received | August 30 | |
| Online Badge Order Form/Badges Held for On-Site Pickup | August 30 | |
| HOTELS & TRAVEL (make sure to check online housing for individual hotel discount cut-off dates) | ||
| Complete Online Housing Reservation | Immediately | |
| Complete Exhibitor Meeting Space/Hospitality Request Form | Immediately | |
